1.general
1.1 The following privacy policy applies to the processing of personal data as part of the application process by Alea School gemeinnützige GmbH (hereinafter “Alea School”, “we” or “us”) as the responsible party within the meaning of Art. 4 No. 7 of the General Data Protection Regulation (GDPR).
1.2 The privacy policy informs you about the processing of your personal data in connection with your application to us. In particular, it explains what data we collect and what we use it for. It also provides information on how and for what purpose this is done. If we enter into an employment relationship with you, we will inform you separately about the use of your data in connection with an employment relationship as part of the conclusion of the employment contract.
1.3 Overall, personal data is information that relates to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified directly or indirectly. This includes information such as name, address, telephone number and date of birth.
2. responsible party
The responsible party within the meaning of Art. 4 No. 7 GDPR is:
Alea School gemeinnützige GmbH (non-profit private limited company under German law)
Kurparkstr. 29
63619 Bad Orb
Phone: +496052 912807-0
Mail: learn@alea.school
3. processing of personal data as part of the application procedure and purpose of processing
3.1 Sending your application documents to us initiates an application process. Your application with the personal data contained therein can be sent to us on the basis of a job advertisement published by us or as a speculative application.
In addition, we may also initiate an application process and process your personal data if your data is already stored in our talent pool and you have given us your consent to record and process your data in connection with the talent pool (in particular to initiate an application process for vacant positions).
3.2 In the application process, i.e. in the selection and recruitment process for a vacant position, we process personal data that you have made available to us as part of your application. This personal data includes
In addition, we may process personal data in the application process that we have legitimately obtained from publicly accessible sources (e.g. professional networks).
3.3 We use this data to
3.4 If you do not provide us with the aforementioned data, we will not be able to fully review your application and an application process cannot take place.
4. legal bases for the processing of personal data
4.1 The collection of personal data to carry out the application procedure (and thus for the potential establishment of an employment relationship) is based on Art. 6 para. 1 lit. b) GDPR, as the data processing is necessary for the performance of pre-contractual measures taken at the request of the data subject. If we are legally obliged to obtain an extended certificate of good conduct from you, the collection of the resulting data is based on Art. 6 para. 1 lit. c) GDPR in conjunction with § 30a para. 1 No. 2a) Federal Central Register Act and § 2 para. 4 of the Hessian VSS Ordinance.
4.2 Insofar as we process special categories of personal data (Art. 9 (1) GDPR), including in particular health data, this is done on the basis of Art. 9 (1) GDPR. 2 lit. b) GDPR in conjunction with. § Section 26 para. 3 Federal Data Protection Act.
5. recipients or categories of recipients of the personal data
5.1 Recipients of your personal data are – to the extent necessary – our employees who are entrusted with processing the application and recruitment process. These are employees who are involved in personnel selection, managers who are responsible for filling a position and the responsible HR department.
5.2 We share at least some of your data that we collect in accordance with the above paragraphs with processors. They process your data only on our instructions and not for their own purposes (Art. 28, 29 GDPR). These are the following processors or the following categories of processors:
Applicant management
We are supported by Strauss GmbH & Co KG, Frankfurter Str. 98-108, 63599 Biebergemünd, Germany, and Strauss Media House GmbH & Co KG, Frankfurter Str. 98-108, 63599 Biebergemünd, Germany, in applicant management, general HR matters and the planning and implementation of events.
IT services
We also work with various IT service providers who provide our systems (e.g. applicant management software) and help us with general IT issues.
“Visiotalent”
To make the application process transparent for you, we use the applicant management application “Visiotalent” from Talentry GmbH, Lindwurmstraße 101, 80337 Munich. In addition to an overview of your application and your submitted documents, we also use the application to conduct time-delayed video interviews and to be able to respond quickly to requests, questions or criticism.
You will receive the invitation during the application process via a link to the Visiotalent platform. Your contact details will be transmitted to Visiotalent.
Conducting a time-shifted video interview is voluntary. If you are not interested, you will not suffer any disadvantages as a result. In this case, simply contact us so that we can find an alternative.
The legal basis for the processing of your data is Art. 6 para. 1 lit. b) GDPR. If you have given us your consent for certain purposes (e.g. to conduct a time-shifted video interview or to pass on your applicant data), the lawfulness of this processing is based on your consent, Art. 6 para. 1 lit. a GDPR. 1 lit. a) GDPR. You can revoke your consent at any time with effect for the future.
You can find more information about Talentry’s privacy policy at: https://visiotalent-files.s3.amazonaws.com/website/term_of_use_en.pdf.
Meetings via video conferencing tools
To conduct job interviews, online meetings and/or webinars, we use the video conferencing tools Cisco Webex Meetings (hereinafter referred to as Webex) from Cisco Systems Inc. (300 E Tasman Dr, San Jose, CA 95134) and Microsoft Teams (hereinafter Teams) of Microsoft Corporation (One Microsoft Way, Redmond, WA 98052-6399, USA). When using Webex, various personal data about you may be processed, such as your surname, first name, email address, meeting metadata (IP address, device/hardware information) or online meeting chat text files. The scope of processing depends on the information you provide to us when you attend a meeting and the settings you make. The legal basis for the processing of your data is Art. 6 para. 1 lit. b) GDPR.
When using the video conferencing tools, some of your data will also be processed in the USA. On July 10, 2023, the EU Commission issued an adequacy decision for the USA, certifying that it has a level of data protection equivalent to that of the EU, provided that the American service providers concerned have undergone a self-certification process. This is the case with the two providers mentioned above. You can find more information on the data protection provisions of Webex and Microsoft Teams at: www.cisco.com/c/de/about and privacy.microsoft.com/en-e/privacy.
Microsoft Office
For word processing, we use Microsoft Office from Microsoft Corporation (One Microsoft Way, Redmond, WA 98052-6399, USA). The legal basis for the processing of your data is Art. 6 para. 1 lit. b) GDPR. Some of your data will also be processed in the USA. On July 10, 2023, the EU Commission issued an adequacy decision for the USA, certifying that it has a level of data protection equivalent to that of the EU, provided that the American service providers concerned have undergone a self-certification process. This is the case with Microsoft Corporation. You can find more information about Microsoft’s privacy policy at: https://www.microsoft.com/de-de/privacy/privacystatement.
5.3 In certain cases, we may share some of your data with other recipients. This may be the case if you have consented to this (Art. 6 para. 1 lit. a) GDPR), if we are legally obliged to do so (Art. 6 para. 1 lit. c) GDPR), or if this is necessary to safeguard legitimate interests (Art. 6 para. 1 lit. f) GDPR). These are the following recipients who receive data for the purposes listed below: Public authorities (e.g. social security institutions, tax authorities or law enforcement authorities) and courts (e.g. for the enforcement or defense of legal claims).
6. duration of storage
6.1 If an employment relationship is not established between you and us, we will only store your data if we have your written consent to do so or if this is required by law. Otherwise, we will delete your data no later than six months after the end of the application process.
You can revoke your written consent at any time with effect for the future.
6.2 If an employment relationship is established between you and us, we will include your personal data in your personnel file to the extent necessary.
7. profiling
We do not carry out automated decision-making or profiling in accordance with Art. 22 GDPR.
8. your rights as a data subject
8.1 You are entitled to the following rights as a data subject under the statutory requirements:
All of the aforementioned rights may be restricted or excluded by law in certain cases.
8.2 Revocation of consent
If you have given us your consent to process personal data for specific purposes, the lawfulness of the processing is based on your consent. Consent that has been granted can be revoked. You can send your revocation to learn@alea.school. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected by this.
8.3 Objection to processing on the basis of a legitimate interest (Art. 21 GDPR)
Insofar as we process your data exclusively on the basis of Art. 6 para. 1 lit. f) GDPR, you can object to the processing of your data at any time for reasons arising from your particular situation. If you object, we will no longer process this data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
You can send your objection to learn@alea.school.
8.4 Right to lodge a complaint with a supervisory authority
Under the conditions of Art. 77 GDPR, you have the right to lodge a complaint with a competent supervisory authority. In particular, you can lodge a complaint with the supervisory authority responsible for us or another competent supervisory authority. A list of data protection supervisory authorities and their contact details can be found at the following link: www.bfdi.bund.de/DE/Service/Anschriften/anschriften_table.html. The supervisory authority responsible for us is Der Hessische Beauftragte für Datenschutz und Informationsfreiheit, Gustav-Stresemann-Ring 1, 65189 Wiesbaden.
In principle, anyone can apply for a scholarship. The award committee will take various criteria into account when selecting the scholarship holders: First and foremost, the economic eligibility of an applicant family. This is based on the average household income (approx. €70,000) in the Main-Kinzig district and the applicant confirms that they have a lower household income. Voluntary commitment, special achievements or a particularly convincing application are also taken into account.
When applying for a scholarship, applicants must provide basic information, a letter of motivation and a letter of recommendation from a (class) teacher. After submission, the awarding committee will review the application and contact the applicants regarding the next steps.
At the present moment, two scholarship programs have already been confirmed.
Further scholarship programs are currently being developed.
There will be both full and partial scholarships. Depending on the type of scholarship, either all or part of the school fees will be covered by the scholarship. Both scholarship models cover tuition fees up to the 10th grade to the extent indicated.